Special Collections Reproduction Request Form & Terms of Use Agreement

Reproductions may be requested from Special Collections at the Marriott Library; fees are listed below. Scans will be delivered through the file sharing platform Box via email. Standard orders take up to 7 business days but may take longer depending on the volume of requests. Please request timelines and fees for large requests when you place the request. Timelines for for AV materials that have not yet been digitized will be arranged with curators/archivists.

Fees: $0.25 for each reproduction or AV file. Payment is required before delivery and can be made online or over the phone. Fees are waived for fewer than 10 reproductions or 10 AV files.

The Terms of Use Agreement at the end of this form does not grant you copyright permissions to use the items you access via this agreement. It is your responsibility to determine whether and what permissions are required for your intended use and to obtain such permissions in connection with your use.

Please see copyright guidelines for more details.

Please see the full Terms of Use Agreement for details.

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Reproduction Request

Please list the items you would like reproduced below using the Add Link or Item Information button. You are able to add as many items as you would like.

  • Photographs: Collection Name and Number and the Item Number (found on the back of the photograph).
  • Audiovisual: Collection Name and Number and Item Number OR filename.
  • Rare Books and Print & Journal: Item Title, Author, Call Number, and Page Number.
  • Manuscripts: Collection Name and Number, Box Number, Folder Number, Item description or filename.
  • Digital Library: Link to the item in the digital library.
Add Link or Item Information


Special Collections Reproduction Terms of Use Agreement

Note: This agreement does not grant you copyright permission to use the items you access via this agreement. It is your responsibility to determine whether and what permissions are required for your intended use and to obtain such permissions in connection with your use. The University of Utah is not liable for consequences that result from your use including, by way of example only, violation of copyright rights, invasion of privacy, libel, slander, etc.

Click to view the full Agreement.

1. Special Collections reserves the right to refuse your reproduction/imaging request if imaging would cause injury to materials and/or violate donor restrictions.
2. Neither the University of Utah nor its J. Willard Marriott Library assumes responsibility for infraction of copyright laws, invasion of privacy, or any other improper or illegal use that may arise from your reproductions of items held in Special Collections.
3. Permission from the copyright owner(s) and from individuals appearing within a requested image may be required for your intended use of a requested item. Such permissions may include but are not limited to copyright and privacy. It is your responsibility to determine whether and what permissions are required for your intended use and to obtain such permissions in connection with your use.
a. Copyright: The library does not claim to control copyright for all materials in its collection. It is the responsibility of the applicant to obtain permission from the owner of copyright (the institution, creator, author, or his/her transferees, heirs, legatees, or literary executors).
b. Privacy: An individual depicted in a reproduction has privacy rights as outlined in Title 45 CFR, part 46 (Protection of Human Subjects).
c. Distribution on social media is subject to all privacy and copyright considerations.
d. The University of Utah assumes no responsibility for infraction of copyright laws, invasion of privacy, or any other improper or illegal use that may arise you’re your reproductions of its holdings.
4. You agree to defend, indemnify, and hold the University harmless from claims, damages, or expenses resulting from your unauthorized use of the items you reproduce that are asserted by any third-party claiming copyright or privacy rights to any of your reproduced materials.
5. All contract claims and controversies arising under this contract shall be resolved pursuant to existing Utah laws and the policies and procedures of the University of Utah.
6. You agree to properly cite the source of the items for which this form is being filled out. Proper citations depend on the nature of the requested item. The following information must be included in the citation.
a. Rare Books and Print & Journal: Title, Author, Publication Location, Publisher, Publication Date, Page Number, Call Number, Special Collections, J. Willard Marriott Library, The University of Utah.
b. Manuscripts: Collection Name, Collection Number, Box Number, Folder Number, Special Collections, J. Willard Marriott Library, The University of Utah.
c. Photographs: Collection Name, Collection Number, Box Number, Folder Number, Photograph number, Special Collections, J. Willard Marriott Library, The University of Utah.
d. Audiovisual: Collection Name, Collection Number, Item Title (if applicable), Item Number (if applicable), Special Collections, J. Willard Marriott Library, The University of Utah.
e. Vertical files: Box title, Folder title, Call number, Special Collections, J. Willard Marriott Library, The University of Utah.
7. If an item is to be altered, edited, or modified in any way, your caption must indicate "Altered."
8. You are encouraged to send one (1) copy of your final work to the library for archiving in Special Collections.

Typing your name below affirms that you have read, understand and accept personally and on behalf of any organization you represent the terms and conditions of this Terms of Use Agreement.